Operations Administrative Assistant
Date: Jan 31, 2025
Location: Reno, NV, US, 89502
Company: Dorman Products
Job Summary
The Senior Administrative Assistant will provide high-level administrative support to the Vice President, Leadership Team and other staff at the location.
Primary Duties
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
- Creates and manages various tracking tools and spreadsheets to enable the organization visibility to the status of initiatives and KPIs.
- Compiles information, analyzes, and prepares reports and departmental metrics as required.
- Preparing and maintaining rosters, contact information and status of leadership and project team members.
- Communicating with contacts to resolve problems as necessary.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
- Coordinating site needs such as organizational events, maintaining supplies, etc.
- Scheduling conference rooms and meetings as necessary.
- Attending various meetings with focus of maintaining notes, recordkeeping and updating of trackers.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- May conduct presentations on administration status and work process requirements.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Distributing information to the organization.
- Broadcasting information via email to the organization.
Qualifications
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- Must have experience creating and managing spreadsheets for metrics tracking.
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Education / Experience
- High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
- 3-5 years of related experience required.
Nearest Major Market: Reno
Nearest Secondary Market: Tahoe
Job Segment:
Secretary, Operations Manager, Clerical, Bookkeeping, Administrative Assistant, Administrative, Operations, Finance