Budget Coordinator

Job Summary

The Budget Coordinator is responsible for overseeing the budgeting, financial tracking, and reporting functions within the IT department. This role involves coordinating budget planning processes, managing expense tracking, producing regular financial reports, and ensuring alignment with organizational financial goals. The ideal candidate has strong analytical skills, attention to detail, and experience in budget management within an IT or technology-driven environment. This is a great opportunity for a recent graduate or someone who is early in their career. 

This is a hybrid role, with the expectation to be onsite up to 3x/week ~ Tuesday through Thursday.

Primary Duties

Budget Planning and Coordination

• Collaborate with IT leadership to develop annual and quarterly budgets, forecasting, and financial plans.
• Assist in setting budgetary goals and ensure alignment with strategic objectives.
• Facilitate budget review sessions with department heads and stakeholders.

Expense Tracking and Financial Monitoring

• Maintain and monitor financial data related to IT expenses, including software licenses, hardware purchases, and service agreements.
• Review expenditures against budget allocations, identify variances, and provide recommendations to ensure financial efficiency.
• Reconcile monthly expense reports and manage encumbrances to prevent overspending.

Financial Reporting and Analysis

• Prepare regular financial reports, including budget-to-actual comparisons, cost analyses, and expenditure trends.
• Conduct variance analyses and assist in identifying areas for potential cost savings.
• Generate ad-hoc financial reports as needed to support IT projects or strategic initiatives.

Process Improvement and Compliance

• Develop and improve budgeting and financial tracking processes within the IT department to enhance accuracy and efficiency.
• Ensure compliance with corporate financial policies, procedures, and regulations.
• Collaborate with procurement to streamline purchasing processes and align spending with budget allocations.

Stakeholder Communication and Support

• Serve as the primary point of contact for IT budget inquiries and financial reporting needs.
• Provide guidance and training to IT team members on budgeting tools, processes, and financial best practices.
• Liaise with the finance department to align IT financial practices with broader organizational standards.

Qualifications

• Proficiency with financial software (e.g., Excel, SAP, Oracle, or similar budgeting tools) and a strong understanding of financial principles.
• Excellent analytical skills with attention to detail and accuracy in financial reporting.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent communication, organizational, and problem-solving skills.

Education / Experience

• Bachelor’s degree in Business, Finance, Information Systems, or a related field, or equivalent experience
• 0-2 years of experience in budgeting, financial reporting, or a related role; experience in IT budgeting preferred

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